Call for Vendors
Works of Heart Marketplace

Stories from the Heart IV is sponsored by Story Circle Network, a national, non-profit membership organization dedicated to helping women explore their lives by exploring their stories. The conference will bring together women from around the country to celebrate the stories of women's lives and discover different modes for sharing our stories: through personal essays, autobiographical fiction, poetry, drama, dance, music, art and more. The conference aims to encourage women to explore hidden or difficult chapters of our life stories; to expand our relationships with women of diverse cultures and communities; and to return to our communities and share our discoveries with others.

This year, we welcome vendors (including small publishers) who would like to sell THEIR OWN books, paper products, print-related services, writing-related items, and hand-crafted items of interest to women. We will have a limited number of tables available in a reserved "shopping area". Vendor sales will be Saturday only. The application form (with deadline for applications and vendor selection), as well as vendor guidelines, can be found below.

Postmarks will be considered when assigning table location to accepted artists. Apply early!

For more information, see the Conference website, email confvendor@storycircle.org, call 512-454-9833 or write:
Story Circle Network
P.O. Box 500127
Austin, TX 78750-0127

Eligibility:

  • Books: self-published or published; must be authored by vendor or contain work of vendor
  • Paper: artist-made paper, books and cards
  • Small publishers
  • Hand-crafted items: jewelry, pottery, quilts, scarves, etc.
  • Vendors must be members of SCN. To join, see our online membership form.

Fees:

  • 6'x 30" tables - $50.00
  • 3'x 30" half tables - $25.00

General Information About Your Booth:

  • SCN or volunteers cannot be responsible for your inventory, and there will be no formal security. Volunteers will be available to help with set-up, take down or other needs.
  • Tables will be skirted. All other display material is the responsibility of the vendor.
  • Please bring a drape of some sort to cover your table while you are not there.
  • The Conference schedule was designed to allow plenty of free time between sessions so that women can shop and talk to writers and craftswomen. Of course we leave it up to attendees whether they want to skip a session, and up to vendors whether they want to be "open" during those sessions.

Vendor Tax Id Information

Vendor applications must include either the TX Sales and Use Tax Permit Number or a checkmark, indicating you have applied for one and are waiting for the number to be assigned. Under no circumstances will a vendor be allowed to sell her wares at the conference without a copy of her Texas Sales and Tax Use permit. Without this, Story Circle Network would be liable if you collected or submitted tax inappropriately. All applications without the permit number, or the indication you are awaiting the number, will be rejected out of hand.

How to obtain a Texas Sales and Tax Use Permit number:

  • IT TAKES 4-6 WEEKS TO GET A PERMIT NUMBER SO PLAN ACCORDINGLY. YOU CAN DOWNLOAD THE APPLICATION FORM AT THE COMPTROLLER'S WEBSITE. For further information; contact the Texas Comptroller of Public Accounts at 1-800-252-5555.
  • Each vendor must have a permit number in her name or corporate name. Vendors may apply for a permit online at the above website.
  • Vendors must display their current Texas Sales and Use Tax permit in a visible place in their booth.
  • Vendors shall be solely responsible for the collection and payment of state and local taxes. As of April, 2007 sales tax at our location is 8.25%. Up to date information about rates and other issues is available on the website above including a downloadable Sales and Use Tax Rates booklet. Complete information on how to collect and submit tax is also available via the website.
  • If sales tax is included in the price of the item, a statement to that affect must also be posted and visible on/in your booth.

Deadline:

Applications and payment must be received by December 7, 2007 (extended deadline!). We will notify successful applicants by December 15, 2007. You can pay online (electronic funds transfer or credit card) or by check. Payment information can be found on the next page, after you submit the form. (If you pay by check, we will hold your check until the vendor selection decisions have been made; we will then mail checks back [or refund your payment if you pay online] to those not selected.)

A sheet of vendor guidelines, including a reminder of set up times, vendor contact, tax information for out of state vendors, map, etc., will be sent to each accepted applicant.

Application:

Name:
Business Name:
Email Address:
Street Address:
City:
State/Province:
(select "n/a" for non-US, non-Canadian residents)
Zip Code:
Country:
Phone Number:
Size of table desired:
Full (6' x 30"; $50) / Half (3' x 30"; $25)
Are you currently a member of the Story Circle Network? Yes / No, I want to join now & pay the annual dues of $35
Texas Sales and Tax Use Permit:
I have applied for a permit but don't yet have the number
I have a permit and my number is
Total due: $

Product description (include name and type of book if applicable):
(Please give a comprehensive description. This is the only information we will have when selecting our vendors.)

Submit with your payment by December 7, 2007 (extended deadline!) to:
Story Circle Network
P.O. Box 500127
Austin, TX 78750-0127
Reminders:
  • vendors must be members of SCN. To join, see www.storycircle.org/frmjoinscn.shtml
  • vendors must obtain a Texas Sales and Tax Use Permit and collect and submit appropriate sales tax to the state.
  • we will hold each applicant's check until the vendor selection decisions have been made; we will then mail checks back to those not selected.
  • applications and payment must be received by December 7, 2007 (extended deadline!). We will notify successful applicants by December 15, 2007.

Questions? Contact us via email: confvendor@storycircle.org or phone: 512-454-9833


I acknowledge that SCN is not responsible for any damage or loss of merchandise or display materials at any time.

Applications and payment must be received by December 7, 2007 (extended deadline!). We will notify successful applicants by December 15, 2007. You can pay online (electronic funds transfer or credit card) or by check. Payment information can be found on the next page, after you submit the form. (If you pay by check, we will hold your check until the vendor selection decisions have been made; we will then mail checks back [or refund your payment if you pay online] to those not selected.)