Call for Vendors:
Works of Heart Marketplace

Stories from the Heart VI is sponsored by Story Circle Network, a national, non-profit membership organization dedicated to helping women explore their lives by exploring their stories. The conference will bring together women from around the country to celebrate the stories of women's lives and discover different modes for sharing our stories: through personal essays, autobiographical fiction, poetry, drama, dance, music, art and more.

We welcome vendors (including small publishers) who would like to sell books that they have written or published, paper products, print-related services, writing-related items, and hand-crafted items of interest to women. We have a limited number of tables available in a reserved "shopping area" for Friday-Saturday, April 13-14. Vendors must be members of SCN. (To join, click the button in the Vendor Application below: "I want to join now & pay the annual dues of $45") Apply early! Postmarks will be considered when assigning table location to accepted artists. Application deadline: 03/01/2012

If you are a presenter-author and you are considering applying for vendor space as well, please be aware you may INSTEAD bring up to 10 copies each of one or two titles (books or CDs only) you have authored to be sold on consignment at the SCN table. Each copy should include a numbered ticket, labeled with the book title/author/price, so we can keep an inventory of the sold items. SCN will handle the sales at that table for a five percent contribution. Authors should take their unsold books with them at the end of the conference. Checks for sold books will be mailed to the presenter within two weeks after the conference.

Acceptable Vendor Items

  • Books authored (whole or part) or published by vendor
  • Artist-made paper, books and cards
  • Hand-crafted items, such as jewelry, pottery, quilts, scarves, clothing, etc.
  • Photographs and art works
  • Music CDs produced or published by vendor

Fees:

$40 full (6' x 30") table / $20 half (3' x 30") table

General Information About Your Booth

  • The marketplace area will be available for set-up at 9am on Friday morning. Take-down time is 6pm Saturday. Marketplace hours:
    • Friday 11am-4pm
    • Friday 5:30-7:30pm
    • Saturday 8:30am-12:30pm
    • Saturday 2-6pm
  • SCN or volunteers cannot be responsible for your inventory, and there will be no formal security. Volunteers will be available to help with set-up, take-down, or other needs.
  • Tables will be skirted. All other display material is the responsibility of the vendor.
  • Please bring a drape to cover your table while you are not there.
  • The conference schedule is designed to allow plenty of free time between sessions so that women can shop and talk to writers and craftswomen. If you choose, your booth may also be open during sessions.

Vendor State Tax Permit Information

To take part in our Marketplace, you must obtain a Texas Sales and Tax Use Permit and collect appropriate sales tax from your customers. It is your responsibility to obtain this form in time for the conference and bring it with you to the conference. If you don't have the form, we cannot allow you to set up, and will refund your vendor fee, minus a $20 service charge.

How to obtain a Texas Sales and Tax Use Permit number:

  • It usually takes 4-6 weeks to get a permit number, so please start early. You can download the application form at the comptroller's website. For further information, contact the Texas Comptroller of Public Accounts at 1-800-252-5555.
  • Each vendor must have a permit number in her name or corporate name. Vendors may apply for a permit online at the above website.
  • Vendors must display their current Texas Sales and Use Tax permit in a visible place in their booth.
  • Vendors shall be solely responsible for the collection and payment of state and local taxes. As of June, 2009 sales tax at our location is 8.25%. Up to date information about rates and other issues is available on the website above including a downloadable Sales and Use Tax Rates booklet. Complete information on how to collect and submit tax is also available via the website.
  • If sales tax is included in the price of the item, a statement to that affect must also be posted and visible on/in your booth.

Applying for a Vendor Space:

We review applications for acceptance as they are received. Space is limited, so you should apply early. When all spaces are filled, we will close the application process, but keep a waiting list in case of cancellations. Applications are complete only when payment has been received.

We will notify successful applicants as each application is approved. You may pay online or by check. Payment information can be found on the next page, after you submit the form. (If you pay by check, we will hold your check until the vendor selection committee has reviewed your application. If it is not approved, we will return your check or refund your online payment.)

A sheet of vendor guidelines, including a reminder of set-up times, vendor contact, tax information for out of state vendors, map, etc., will be sent to each accepted applicant.

Application:

Are you currently a member of the Story Circle Network? Yes / No, I want to join now & pay the annual dues of $45
Name:
Business Name:
Email Address:
Street Address:
City:
State/Province:
(select "n/a" for non-US, non-Canadian residents)
Zip Code:
Country:
Phone Number:
Size of table desired:
Full (6' x 30"; $40) / Half (3' x 30"; $20)
Texas Sales and Tax Use Permit:
I have applied for a permit but don't yet have the number
I have a permit and my number is
I acknowledge that SCN is not responsible for any damage or loss of merchandise or display materials at any time.
Total due: $

Product description (include name and type of book if applicable):
(Please give a comprehensive description. This is the only information we will have when selecting our vendors.)
Also, please list the name(s) of anyone who will be selling with/for you.

Submit with your payment by 03/01/2012 to:

Reminders:
  • Vendors must be members of SCN. To join, click the button in the Vendor Application above: "I want to join now & pay the annual dues of $45"
  • Vendors must obtain a Texas Sales and Tax Use Permit and collect and submit appropriate sales tax to the state. You MUST show us your permit when you set up. If you do not have it with you at that time, we cannot allow you to set up and will return your vendor fee, minus a service charge of $20.

  
Refund Policy

Cancellations are accepted until February 1, 2012, and are subject to a cancellation fee of $20. No refunds after February 1, 2012.

  

Questions? Contact us via email: confvendor at storycircle.org or phone: